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Download forms and expenses reimbursement

Download forms

ONLY for participants at the Interuniversity Doctoral Program in Organismal Biology.

You are not a member of the doctoral program? Why not register now? It's free!

NOTE:  tickets must be pasted on a A4 page (no staples please, as the documents have to be scanned!). Please send your reimbursement form within a month after the end of the course.

  • External ECTS validation request form  for course and congress

Please send your request form not later than 6 months after the end of the course

Has to be sent at least 3 months before the event

Has to be sent at least 3 months before the event

Travel expenses reimbursement

Please carefully read the following information!

  • Who is eligible?

    ONLY participants at the Interuniversity Doctoral Program in Organismal Biology are eligible for the reimbursement of incurred travel expenses for attending a course or a workshop. Exceptions are mentionned on the specific course webpage.

    You are not a member of the doctoral program? Why not register now? It's free!

  • Is this course reimbursed?

    ONLY travel expenses incurred for attending courses organized by the doctoral program are reimbursed. Exceptions are specified on the individual web page of the different courses.

    Make sure that you sign the attendance list each and every day of the course / workshop.

    NO travel expenses reimbursement in case of absence or partial absence.

  • What is reimbursed?

    Train (half-fare card, and 2nd class) from the home University to the University of Neuchâtel (or other course location as specified on the individual web page of the different courses).

    NO reimbursement for bus, taxi or car travel expenses will be paid.

  • How can I be reimbursed?

    Fill in the reimbursement form . Then send the original tickets (no copies, except for the general abonnement) with the reimbursement form to Sara Santi at organismal.biology@unine.ch.

    Tickets must be pasted on a A4 page (no staples please, as the documents have to be scanned!).

    Please send your reimbursement form within a month after the end of the course.

Mid-thesis meeting expenses

Financial support for the organization of your mid-thesis committee meeting

Up to 200 CHF is available for travel expenses (2nd class train or economy flight) for the expert(s) that you invite to the meeting.

However, taxis, parking expenses, meals or accommodation cannot be reimbursed.

Under certain circumstances other arrangements can be made. Special requests should be made in writing to the doctoral program office.

Please send the original receipts with the reimbursement form to Dr Sara Santi.

Reminder : A short report of the meeting signed by the supervisor should be written by the Ph.D. student containing comments and recommendations made by the expert(s), has to be sent after the meeting with the reimbursement form to Dr Sara Santi.