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Remote assessment

June 2021 exam session

At UniNE, the June 2021 exam session will be held remotely.

1. Important 

2. Information for the students

3. Information for the teachers

 

1. Important

Teachers and students

  • Remember to update your operating systems before the exam, so as to avoid untimely updates during the exam.
     
  • For technical information on the tools used during the session, please refer to the SITEL online exam page - www.unine.ch/sitel/home/evaluation-en-ligne.html

Students

  • What if there is a technical problem that prevents me from submitting my exam on time?
    The designated contact person for the exam should be notified immediately via the Webex chat or via email. If you can send the exam on time through another channel, for example by email, it may be considered as a valid submission. An important reminder: if a technical reason prevents a student from submitting their work on time, the student's exam is counted as a justified absence. The attempt is not counted, and the student can take the exam during the subsequent session. There is also the possibility of taking the exam on the University premises. This is recommended if the network and / or the equipment available at home only has a limited capacity.
     
  • Blurring the background on Webex may cause CPU overload and / or computer malfunctions.
    If your equipment is old or not powerful enough, please do not use this option. If a student prefers that elements of his or her private home do not appear in the background, she or he is requested to come and take the exam on campus, according to the procedure that is in place for students who do not have adequate equipment at home.
     
  • Many tips are available on the UniNEtudiant-e blog - www.unine.ch/blog

Information for the students

Your teachers are responsible for informing you about the type of the exam and the exact details of its organization.

Below you find important tips for preparing for written and oral exams. Mastering the material of your class is not the only element for this. In order to start the exam with as much peace of mind as possible, make sure that you are familiar with the technical aspects of the remote exams.

  • 1. Important points

    1. Important points

    For each exam, find out exactly what the instructions are. It is advisable to establish an information sheet for each examination with the following information:

    • The type of exam (written, oral, essay, Moodle Test, Moodle Devoir, Webex, etc.).
    • The organization of the exam (the duration of the exam, the general procedure, the number of questions, the type of questions, etc.). Ask the teacher for details if anything is unclear.
    • Expectations with regard to learning objectives. Attend the last class of the semester which is often devoted to the exam.
    • The link for the Webex room for visual surveillance (your webcam must be on during the exam).
    • How to contact the teacher in case of difficulty during the exam (phone number, email address, Webex chat, etc.), for example if a question is not clear to you or if you want to report a connection problem.

    Good conditions for taking the exam

    • Sit in a quiet place with no risk of distractions.
    • Take the time to properly prepare the material necessary to take the exam. If you are taking an open-book exam: follow these tips to organize your material.
    • Mute your phone and close any unnecessary apps.
    • Make sure your computer's battery is sufficiently charged and, if applicable, that you have the charger ready.
    • Take a watch or any other unconnected device that allows you to check the time to manage the time of the exam.

    Make sure in advance that you have the necessary computer equipment and that it is suitable for the modalities of your exam: an internet connection, being able to connect to Moodle, the necessary software, having headphones, etc. If you have any doubts or difficulties while testing your equipment, you can contact the SITEL hotline on 032 718 20 10 (Mon-Fri 8 a.m. to 12 p.m. and 1:30 p.m. to 5:30 p.m.).

    At UniNE we place great value on academic integrity in all our activities. Plagiarism and cheating are not tolerated, as that kind of behavior violates our code of honor. Consequently, fraud is severely punished. Faculty regulations provide that fraudulent behavior in one exam means that all exams in a session are penalized. Passing on information to someone to allow them to cheat is punished in the same way, even if the person who passes on information does not benefit.

  • 2. Practical aspects

    2. Practical aspects

    Open-book exams vs closed-book exams

    An open-book exam is an exam that permits the use of supporting materials, such as text books, class notes, or resources on the internet. You can therefore consult resources (documents, internet, etc.) during the exam. An exam is called an open-web exam if you are allowed to use the Internet for information research.

    An open-book exam typically involves questions that assess complex skills (for example: synthesizing information, analyzing, critical thinking). This type of exam requires as much preparation as an exam without documentation.

    An open-book exam requires a good understanding of the material and mastery of the different aspects of the course. You have to be able to link concepts and theories as well as to answer questions in an organized and structured way.

    If you find yourself faced with a difficult question, be careful not to rush through your books and course notes at the expense of thinking. Instead, take five minutes, make some notes, organize your thoughts. The open book review can give a false sense that preparation is less necessary, which is not the case. Especially during oral exams: Going through your notes in order to look for an answer does not leave the best impression.

    Working with instructions

    At the start of the exam, carefully read the instructions and questions. Make sure you know what needs to be done before the exam time is over and how to save or upload your work (if there is work to be saved or uploaded).

    Technical test

    Your teacher may ask you to test-run the technical procedure using an exam with sample questions. Take part in this exercise, which will allow you to understand precisely what type of exam you are taking and what type of questions you will have to answer (multiple choice questions, short answer questions, etc.). This exercise will also allow you to familiarize yourself with the relevant technical steps on Moodle.

  • 3. Types of remote exams

    3. Types of remote exams

    Written exams will be organized with Moodle Test (secured or non-secured) or Moodle Devoir. A Webex session will be open at the same time. The Webex chat function will be one channel of communication between the teacher and the students.

    Oral exams will be carried out on Webex with or without a waiting room. With the waiting room, the teacher can manage who can enter into the room when people connect, in order to prevent students from entering a room where an exam is still in progress.

  • 4. Quiz - closed questions

    4. Quiz - closed questions

    On Moodle Test, teachers can prepare written exams with closed questions. Closed questions can be combined with open-ended questions (see exam type 2 below).

    Answers. Questions can have one or more correct answers. The possible types of responses are as follows:

    • Multiple choice questions (MCQ)
    • True / false or yes / no
    • Numerical value

    Don't assume that a typical quiz exam with multiple choice questions is all about rote learning. The questions can be complex, and the answer options can all be plausible.

    An exam can be organized sequentially. In this case, you cannot go back when you have answered a question. Don't let yourself be surprised by this! Ask the teacher if your exam will be a sequential exam!

    How to handle questions

    • Read the question carefully before answering.
    • If possible, read all the questions before you start answering them (this is not possible if the exam is sequential and you cannot go back).
    • Try to answer the question in your mind before you see the answer options on the screen.
    • Try to rule out false answers.
    • Manage your time.
    • If possible, come back to the questions at the end to check the answers (this is not possible if the exam is sequential and you cannot go back).

    Resources

    En route pour les examens à distance n°4: le QCM - comment l'aborder ?
    Vidéo tutoriel de l’Université de Lausanne https://youtu.be/vieB64GJ4eg
    Se préparer à passer un test sur Moodle, l’Université de Strasbourg https://idip.unistra.fr/se-preparer-a-passer-un-test-sur-moodle/
    Multiple choice exams, University of Guelph (Canada) https://guides.lib.uoguelph.ca/c.php?g=697429&p=5011757

    Moodle

    Look at the videos about Moodle and Webex on https://www.unine.ch/sitel/home/evaluation-en-ligne.html

    Open the exam. At the time of the exam and in the Moodle space you must click on the "Test" icon.

    Key word to access the exam. Ask your teacher if your exam document will need to be unlocked with a password. In this case, make sure you have the necessary password to access the exam.

    Start an attempt. To start the exam, it is necessary to click on the button at the bottom of the screen that says "démarrer une tentative". The time is calculated from the moment you click this button.

    Next page. To go to the next question, click on the “page suivante” button. In the right column you see the exam navigation as well as the remaining time.

    Summary of the tentative. At the end of the exam you will be taken to a summary screen of your exam. There you can see whether answers have been recorded for all the questions.

    Back to the questions. If you click on the button "retour à la tentative" you have the possibility to reread the questions and your answers.

    Send everything and finish. To return your exam and finish, you click on the “tout envoyer et terminer” button. If you complete an exam in Moodle test, regular backups take place automatically. If you forget to click on send, the last version saved in Moodle will be considered as your exam. This is a safety measure, so that even if you do not hand in the final version of the exam on time, there will still be a valid version in your name.

  • 5. Quiz - open questions

    5. Quiz - open questions

    On Moodle Test, teachers can prepare written exams with open questions. Open-ended questions can be combined with closed questions (see exam type 1 above).

    An exam can be organized sequentially. In this case, you cannot go back when you have answered a question. Don't let yourself be surprised by this! Ask the teacher if your exam will be a sequential exam!

    Answers. The answers in this type of exam are not predefined. You can write them in Moodle in the place that is provided for this purpose. The teacher can set a time limit and a word limit for questions.

    Tips for handling questions

    • Read the question carefully before answering.
    • If possible, read all the questions before you start answering them (this is not possible if the exam is sequential and you cannot go back).
    • Manage your time.
    • If possible, come back to the questions at the end to check the answers (this is not possible if the exam is sequential and you cannot go back)

    Moodle

    Look at the videos about Moodle and Webex on https://www.unine.ch/sitel/home/evaluation-en-ligne.html

    Open the exam. At the time of the exam and in the Moodle space you must click on the "Test" icon.

    Key word to access the exam. Ask your teacher if your exam document will need to be unlocked with a password. In this case, make sure you have the necessary password to access the exam.

    Start an attempt. To start the exam, it is necessary to click on the button at the bottom of the screen that says "démarrer une tentative". The time is calculated from the moment you click this button.

    Next page. To go to the next question, click on the “page suivante” button. In the right column you see the exam navigation as well as the remaining time.

    Summary of the tentative. At the end of the exam you will be taken to a summary screen of your exam. There you can see whether answers have been recorded for all the questions.

    Back to the questions. If you click on the button "retour à la tentative" you have the possibility to reread the questions and your answers.

    Send everything and finish. To return your exam and finish, you click on the “tout envoyer et terminer” button. If you complete an exam in Moodle test, regular backups take place automatically. If you forget to click on send, the last version saved in Moodle will be considered as your exam. This is a safety measure, so that even if you do not hand in the final version of the exam on time, there will still be a valid version in your name.

  • 6. Exam "Devoir"

    6. Exam "Devoir"

    By using the Moodle Devoir option, teachers can prepare written exams that take the shape of a long written essay.

    In this type of exam, you can access the exam document on Moodle, download it, and then answer it remotely, on your personal device. At the end of the exam, you submit your work (the exam file) on ​​Moodle via the Devoir feature.

    In the case of an exam that cannot easily be written on a computer (for example mathematical formulas), you can scan or photograph your work and submit the scanned document via Moodle Devoir.

    Please note that exam files that are uploaded after the expiry of the deadline will not be taken into account! It is therefore necessary to ensure that sufficient time is left at the end of the examination to carry out the operations allowing the submission of the copy.

    Tips for handling questions

    • Read the instructions in detail.
    • Read the question(s) carefully before you start writing your answer.
    • If there are multiple questions, read all the questions before you start answering them.
    • Write down key words related to the question(s).
    • Make sure you structure your answers.
    • Manage your time and budget time for submitting your work at the end.

    Moodle

    Look at the videos about Moodle and Webex on https://www.unine.ch/sitel/home/evaluation-en-ligne.html

    Time. Make sure you know the time allotted for the exam and at what time you have to submit the work on Moodle. Allow the necessary time for uploading the work on time.

    Format. Respect the specified format. For example, if the instructions specify a limit of 5 pages, make sure not to exceed 5 pages.

    Access to the exam. The teacher has specified from what moment you can download the exam and work on it. She or he will ensure that the exam is visible at that time. If you don't see it, try refreshing the Moodle page.

  • 7. Oral exams

    7. Oral exams

    Oral exams are conducted live on Webex. The question can be given to you in the chat area or via Moodle. Depending on the conditions of the exam, you may have a period of preparation time. The preparation is done under surveillance via the webcam.

    Tips for handling questions

    • Be on time, log in a few minutes before.
    • Make sure the microphone and headphones are on and the teacher can hear you (and you can hear the teacher).
    • Listen carefully to the instructions and the question.
    • Take notes on a sheet of paper.
    • If you were able to prepare the question in advance, take notes on a piece of paper and make sure you use them to structure and organize your response.
    • Try to be calm and do not speak too fast.

Information for the teachers

Adapting your exams to a remote session

At UniNE, the June 2021 exam session will be held remotely. Below you will find tips on how to adapt a written or oral exam to a distance session, how to ensure academic integrity, as well as how to use relevant features in Moodle.

  • 1. Important points

    1. Important points

    • Ensure consistency between the assessment and the learning outcomes: What are the skills that you want to assess with the distance exam? - www.unine.ch/sp/home/enseignement/objectifs-dapprentissage.html
    • Formulate clear and precise instructions concerning the time of the exam, its modality (written or oral), the evaluation criteria, and resources that the students are allowed to use. Communicate these issues to the students as early as possible.
    • Keep the modality as simple as possible - Use a type of exam that is easy to implement for you and easy to work with for your students.
    • Define a level of difficulty that is reasonable, given the conditions, and a realistic length of the test for the allotted time.
    • Ensure equal treatment of your students.
    • Build a test that promotes academic integrity and that discourages misconduct or cheating.

    Useful options: Design an open book exam, use several different series of questions, ask high-level questions that require students to synthesize, analyze, and think critically, avoid questions with answers that can be googled, reduce the exam time or increase the number of questions for the same duration, use the sequential navigation option on Moodle test, which prevents students from going back to earlier questions (if you do this, communicate it clearly to your students).

    • Anticipate potential technical problems and plan solutions that are consistent with the directive issued by the Rectorate. (For example, have a backup solution for a student who cannot submit his or her exam on Moodle).
  • 2. Practical advice

    2. Practical advice

    Open-book exams vs. closed-book exams

    An open-book exam is an exam that permits the use of supporting materials, such as text books, class notes, or resources on the internet. You can decide if you want to impose limits on what resources the students may consult during the exam. Since remote exam supervision is difficult, it may be preferable to organize an open-book and open-web exam. An open-book exam allows you to avoid some challenges that relate to academic integrity and cheating.

    Since the students will have access to basic information, the exam has to test higher-level skills. The questions in an open-book exam will focus on analytical competence, not on simple memorization learning. This type of exam can take different shapes (open questions, essay, etc.).

    An open-book exam does not render supervision unnecessary, because even if the student has access to all the documentation possible, he or she does not have the right to use the help of third parties who provide them with answers or write the exam for them.

    Communication avec les étudiant-e-s

    Il est important de communiquer clairement la modalité de l’examen et les consignes à vos étudiantes et étudiants.

    Que faire en cas de problème lors de l’examen? Il est important d’informer les étudiantes et étudiants sur comment prendre contact avec vous, votre assistante ou assistant ou une hotline. Veuillez prévoir plusieurs voies de contact alternatives, comme par exemple le chat par Webex, votre adresse email, éventuellement un numéro de téléphone personnel, ou le numéro d’une hotline). La hotline du SITEL est atteignable du lundi au vendredi au 032 718 20 10, entre 8h et 12h ainsi que 13h30 et 17h30.

    Veiller à bien calibrer le temps de l’examen pour laisser suffisamment de temps aux étudiantes et étudiants pour remplir l’examen mais pas trop de temps pour éviter que les étudiantes et étudiants s’entraident.

    Communication with students

    It is important to clearly communicate the examination procedure and the instructions to your students.

    What should be done if there is a problem with the exam? It is important to inform students about how to contact you, your assistant, or a hotline. Please plan for several alternative contact channels, e.g. Webex chat, your email address, possibly a personal phone number). The SITEL hotline can be reached from Monday to Friday on 032 71 820 10, between 8 a.m. and 12 p.m. as well as 1.30 p.m. and 5.30 p.m.

    Be sure to adapt the exam time properly so as to allow enough time for students to complete the exam. Allotting too much time may result in students trying to help each other, which is not allowed.

    Technical test

    The assessment of an open book exam can be facilitated by a rubric. In the rubric (example 1, example 2), the teacher defines the evaluation criteria for the exam as well as the quality levels of the criteria evaluated. The criteria grid often takes the form of a table with two entries: the rows list the criteria and the columns correspond to the quality / performance levels

    Rubrics have several advantages

    • They help you to evaluate the work of each student in a similar way, according to the same criteria. This makes the correction more reliable. (https://journals.openedition.org/ripes/524)
    • If the criteria grid is established at the same time as the creation of the exam, you can already define the quality criteria of the answers (level of performance of the expected answer, for example: insufficient, good, excellent)
    • The criteria defined in the grid can be shared with students in advance to show what is expected of them.
  • 3. Types of remote exams

    3. Types of remote exams

    For the written and oral exams, several features of Moodle and Webex will be at your disposal.

    Written exams will be organized with Moodle Test (secured or non-secured) or Moodle Devoir. A Webex session will be open at the same time. The Webex chat function will be the main channel of communication between teacher and students. Students are required to turn on the webcam, and the teacher has the right to turn on their microphone for monitoring purposes. It is essential to ensure that the private chat between the participants is deactivated. All chat exchanges should be visible to everyone.

    Oral exams will be done on Webex with or without a waiting room. The waiting room is a feature that allows students to connect at the scheduled time but gives the teacher the ability to decide when they are admitted, which prevents a student from arriving in an ongoing exam that is not yet finished.

  • 4. Quiz - closed questions

    4. Quiz - closed questions

    For a written exam with closed questions, use a Test type activity in Moodle. Closed questions can be combined with open-ended questions (see exam type 2 below) The test can be created in the course's Moodle space and then exported to the Moodle Exam space (depending on the options taken by each faculty).

    Answers. Questions can have one or more correct answers. The possible types of responses are as follows:

    • Multiple choice questions
    • True / false or yes / no
    • Numerical value

    Tips for writing exam questions

    • Use a single question in the wording, clear and precise with a language as simple as possible
    • Avoid negative wording, which is easy to misunderstand.
    • It should be possible to answer the question without having seen the possible answer options.

    Tips for writing answer options

    • The options should be plausible.
    • The options should be independent of each other.
    • The options should be presented in random order.
    • The options should be of similar length and complexity.
    • Avoid using "bogus" response options.

    Moodle

    Look at the videos about Moodle and Webex on https://www.unine.ch/sitel/home/evaluation-en-ligne.html

    Time. You have to define a time period during which the test can be opened, and a duration during which the test has to be completed.

    Random order of questions. Questions can be presented in random order so as to limit the possibilities of cheating.

    Sequential navigation. This option prevents students from going back. In this case, this impossibility must be clearly communicated to the students participating in the test.

    Access to the exam. The exam activity must be made visible on Moodle in order to allow students to see it and be able to access it. Be careful not to make it visible accidentally before the date and time set for the start of the exam.

    Safe mode. A Moodle Test activity can be scheduled in secure mode. This means that during the exam time, the system will not allow the student to use other applications on the computer.

    Video tutorial with additional explanations - https://cast.unine.ch/login/?next=/videos/moodle-test-enseignant/

    Detailed guide. For any additional questions, please consult the User Guide for Tests in Moodle.

  • 5. Quiz - open questions

    5. Quiz - open questions

    For a written exam with open questions, use a Test type activity in Moodle. Open-ended questions can be combined with closed-ended questions (see type 1 above) The test can be created in the Moodle area of ​​the course and then exported to the Moodle Exam area (depending on the options taken by each faculty).

    Answers. The answers in this type of exam are not predefined but instead written by the student in the Moodle space. It is advisable to set a time limit and a word limit for each question.

    The Moodle Devoir activity is preferable for questions requiring answers with long explanations, such as an essay (see exam type # 3 below).

    Writing the exam questions. Be as clear and specific as possible when you formulate the exam questions.

    Moodle

    Look at the videos about Moodle and Webex on https://www.unine.ch/sitel/home/evaluation-en-ligne.html

    Time. You have to define a time period during which the test can be opened, and a duration during which the test has to be completed.

    Random order of questions. Questions can be presented in random order so as to limit the possibilities of cheating.

    Sequential navigation. This option prevents students from going back. In this case, this impossibility must be clearly communicated to the students participating in the test.

    Access to the exam. The exam activity must be made visible on Moodle in order to allow students to see it and be able to access it. Be careful not to make it visible accidentally before the date and time set for the start of the exam.

    Safe mode. A Moodle Test activity can be scheduled in secure mode. This means that during the exam time, the system will not allow the student to use other applications on the computer.

    Video tutorial with additional explanations - https://cast.unine.ch/login/?next=/videos/moodle-test-enseignant/

    Detailed guide. For any additional questions, please consult the User Guide for Tests in Moodle.

  • 6. Examen devoir

    6. Moodle Devoir

    In the case of an exam that cannot be written on software with basic functions (for example in mathematics with formulas), the student can scan or photograph their work and submit the digitized document via Moodle Devoir.

    Moodle

    Look at the videos about Moodle and Webex on https://www.unine.ch/sitel/home/evaluation-en-ligne.html

    Time. You must define a period during which the exam will be available, and a deadline for the submission of the assignment by the student.

    Format. You must specify the authorized format for the file that is transmitted in digital form.

    Access to the exam. The exam activity must be made visible on Moodle, so that students can see and access it.

    Video tutorial with additional explanations - https://cast.unine.ch/login/?next=/videos/moodle-devoir-enseignant-creation/

  • 7. Oral examination

    7. Oral examination

    Oral exams take place on Webex. The exam question can be forwarded to the student in the chat area or on Moodle. Depending on the exam conditions, students may be given a fixed period of time to prepare their answer for the exam question. The preparation is done under surveillance via the webcam. Managing the preparation period can be tricky (see below). Since it is hard to check what material the student is using for the preparation, an open-book and open-web policy is advised.

    Time management

    Organizing a series of oral exams may seem easy, but the devil is in the details. Below, we offer tips for organizing the flow of students who are waiting their turn or who are going through a preparation phase. If you have oral exams to schedule, please consult them. We warmly thank Prof. Bruno Lanz for agreeing to share these instructions!

    Example

    • 20 minute slots
    • oral exam with 15 minutes of preparation and 15 minutes of examination

    Planning

    09.20 - 10.00 Student 1

    09.40 - 10.20 Student 2

    10.00 - 10.40 Student 3

    Procedure

    A little while before the officially transmitted test time (9.20), Student 1 connects to Moodle and uses a Webex link that gives access to the exam waiting room (the Webex session is locked) .

    9.20 The examiner accepts Student 1 into the Webex session, briefly reminds the student of the procedure, the assistant sends out the password for the exam question via the private Webex chat box. The examiner makes sure with Student 1 that he or she can view the question on Moodle. Student 1 begins their individual preparation work by turning off the sound but keeping the Webex connection and the webcam on.

    A little while before the officially transmitted test time (9.40), Student 2 connects to Moodle and uses a Webex link made available to enter the exam waiting room (the Webex session is locked).

    9.40 The examiner accepts Student 2 into the Webex session, briefly reminds the student of the procedure, the assistant sends out the password via the private Webex chat box, the examiner checks with Student 2 that he or she can view the question on Moodle. Student 2 begins their individual preparation work by muting the sound but keeping the Webex connection and the webcam on.

    9.43 Beginning of the presentation / questioning of Student 1, duration 15 minutes sharp (use a timer). During the examination, fill out a sheet with the points specified for each question and sub-question.

    9.58 Student 1 disconnects, contact between examiner and assistant (via telephone, Webex microphones off) to validate the number of points acquired for each question (and therefore the mark).

    A little while before the officially transmitted test time (10.00), Student 3 connects to Moodle and uses a Webex link made available to enter the waiting room for the exam (the Webex session is locked) .

    10.00 The examiner accepts Student 3 on the Webex session, briefly reminds the student of the procedure, the assistant sends out the password via the private Webex chat box, the examiner checks with Student 3 that he or she can view the question on Moodle. Student 3 begins their individual preparation work by muting the sound but keeping the Webex connection and the webcam on.

    10.03 Beginning of the presentation / questioning of Student 2, duration 15 minutes sharp (use timer). During the examination, complete a sheet with the points specified for each question and sub-question.

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